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Staff Exchange

Erasmus Staff Mobility

Erasmus Staff Mobility, which is a part of the Life Long Learning Programme, allows faculty and staff members to carry out a period of teaching or training at a partner university or a company in Europe.

University staff can participate in two strands of Erasmus:

1) Teaching Mobility

2) Staff Training Mobility

 

Erasmus Teaching Mobility

Teaching mobility can be undertaken:

1) to an Higher Education Institution which holds a standard Erasmus University Charter and with which a valid Inter-institutional Agreement is in place.

2) by incoming staff of an enterprise invited to IKBU to undertake teaching activities.

There is an obligation to deliver at least 5 hours of teaching (i.e. at least one day). A minimum duration of 5 working days is strongly recommended to provide a meaningful contribution to the teaching programme and international academic life at the host institution. Shorter periods should be exceptional. The maximum duration is 6 weeks.

 

For teaching periods of 5 days or less weekends or holidays falling in the period of the stay abroad are not usually considered for support, unless they are used as travel or working days. In such cases the teaching programme should demonstrate that teaching activities have been undertaken for the period reported.

 

Erasmus Staff Training Mobility

 Staff training is an option for all staff, and can involve teaching or non-teaching staff:

• going to another Higher Education Institution which holds a standard Erasmus University Charter

• going to an enterprise

Within the broad objective of staff training this action encompasses three types of mobility :

1) Mobility of staff of a higher education institution going to an enterprise.

The purpose is to allow the beneficiaries to learn by transfer of knowledge or knowhow and to acquire practical skills. The activities can be very varied: language training, seminars, workshops, courses and conferences. These types of activities should not represent the majority of total Erasmus-funded training days.

Formal periods of practical training, short secondments, etc. should account for the majority of the activities carried out.

2) Mobility of administrative and other non-teaching staff from a higher education institution going to a higher education institution.

The purpose is to allow the beneficiaries to learn from the experiences and good practices of a partner institution and to improve the skills required for their current job. The main activity is a short stay in the partner institution that may include a short secondment period, job-shadowing scheme, study visit, etc.

3) Mobility of teaching staff in a higher education institution going to an institution for the purpose of receiving training.

As at 1) above the activities may include language training, seminars, workshops, courses and conferences. For each HEI these training activities should not represent the majority of training days for staff participating in Erasmus staff training

Formal periods of practical training, short secondments, etc. should account for the majority of the activities carried out.

The duration of the training period should be from 5 working days to 6 weeks. There is an obligation to participate at least 5 days of training activities at the host institution to be able to eligible for funding.

Weekends or holidays falling in the period of the stay abroad are not considered for support, unless they are used as working or travel days. In such cases the work plan should demonstrate that training activities have been undertaken for the period reported.

 

ERASMUS STAFF MOBILITY FOR THE ACADEMIC YEAR OF 2013/2014

(BOTH FOR TEACHING AND TRAINING ACTIVITIES)

There is not Application Deadline- Mobilities must be undertaken before the end of August 2014

 

Application

A complete teaching programme/Work Plan and an invitation letter from the host institution must be submitted to the International office at least a month before the mobility period. The mentioned teaching programme/Work Plan can be downloaded from the below links.

Invitation letter can be an invitation e-mail sent by the contact person at the host institution. The teaching programme/Work Plan may not be endorsed by the receiving institution at the time of application. However, the same programme must be submitted as fully endorsed by the receiving institution after nomination.

 

The Department or Faculty, which wish to invite a staff of an enterprise from an EU country should olso use the teaching programme below for application.

Excluding Travel and Visa Costs

Countries

Daily
(€)

Two Weeks (€)

Additional Weeks

(between 3-6 weeks)
(€)

Austria

126

1,235

141

Belgium

119

1,166

133

Bulgaria

77

755

86

Cyprus

105

1,029

118

Czech Republic

105

1,029

118

Germany

112

1,098

125

Denmark

161

1,578

181

Estonia

91

892

102

Spain

119

1,166

133

Finland

147

1,441

165

France

140

1,372

157

United Kingdom

161

1,578

181

Greece

112

1,098

125

Hungary

98

960

110

Ireland

133

1,303

149

Italy

133

1,303

149

Lithuania

91

892

102

Luxembourg

119

1,166

133

Latvia

91

892

102

Malta 

98

960

110

Netherlands

126

1,235

141

Poland

91

892

102

Portugal

105

1,029

118

Romania 

84

823

94

Sweden 

147

1,441

165

Slovenia 

112

1,098

125

Slovakia

98

960

110

Turkey*  

98

960

110

* This rate is for incoming staff of an enterprise invited to IKBU .

 

The subsistence is granted only for the days that the staff member participates in training activities or the teacher teaches at the host institution and for the traveling days. 80% of the total grant is to be transferred to the teaching staff before the exchange takes place and remaining 20% are to be transferred after all necessary forms and documents are turned in to the International Office. Travel costs of the staff will be paid up to 400 € and fifty percent of the excess, if any, over 400 €.

  •          Supplementary Allowances For Staff With Disabilities

Additional grants are available for staff with disabilities wishing to participate in the Erasmus programme. These allowances are offered in cases where disability leads to mobility costs which exceed the maximum grant allocations referred to above and which cannot be recovered from other sources.

Applications should provide a clear description of the disability supported by doctor’s statement (or other appropriate verification) which confirms the impact of the disability on the mobility activity. A detailed cost estimate of the additional needs requirement will also be required.

 

Documents

Every staff member undertaking an Erasmus teaching assignment need to complete certain forms and documents and hand them in to our office. These documents are :

 

Erasmus Teaching Mobility

Mobility Agreement

Teaching Programme

Confirmation of Teaching Activities

Final Report Form

Erasmus Staff Training Mobility

Mobility Agreement

Work Plan

Confirmation of Training Activities

Final Report Form